The EEO-1 Report is often a misunderstood requirement by the U.S. Equal Employment Opportunity Commission (EEOC). The short answer to the question is that by September 30th of each year all companies are required to file an EEO-1 report if there are more than 100 employees, or if the company has federal government contracts. There are certain exclusions that apply to both. If you find yourself in either situation, read on. If not, consider that your business is blessed with one less government requirement!
EEO-1 REPORT FILING REQUIREMENTS
Sept. 30 is the deadline for the Employer Information EEO-1 Report, a report required to be filed with the U.S. Equal Employment Opportunity Commission. Employment figures from any pay period in July through September of the current survey year may be used.
The EEOC prefers employers complete the survey online using its secure web-based form.
Employers should have received filing materials for the EEO-1 Report by mid-August. If you’ve never filed an EEO-1 Report before, you must create a login ID and password. To register, click on this link: https://egov.eeoc.gov/eeo1/register.jsp. If you have filed in the past and cannot located your login information, send an email to firstname.lastname@example.org.
Who Must File an EEO-1 Report?
All private employers: Subject to Title VII of the Civil Rights Act of 1964 (as amended by the Equal Employment Opportunity Act of 1972) with 100 or more employees EXCLUDING State and local governments, primary and secondary school systems, institutions of higher education, Indian tribes and tax-exempt private membership clubs other than labor organizations;
Subject to Title VII who have fewer than 100 employees if the company is owned or affiliated with another company, or there is centralized ownership, control or management (such as central control of personnel policies and labor relations) so that the group legally constitutes a single enterprise, and the entire enterprise employs a total of 100 or more employees.
All federal contractors (private employers), who are not exempt as provided for by 41 CFR 60-1.5, have 50 or more employees, and
- are prime contractors or first-tier subcontractors, and have a contract, subcontract, or purchase order amounting to $50,000 or more; or
- serve as a depository of Government funds in any amount, or
- is a financial institution which is an issuing and paying agent for U.S. Savings Bonds and Notes.
Only those establishments located in the District of Columbia and the 50 states are required to submit Standard Form 100. No reports should be filed for establishments in Puerto Rico, the Virgin Islands or other American Protectorates.
How do you file an EEO-1 Report?
If you’re an employer doing business at only one establishment in one location (a single-establishment employer), you must complete a single Standard Form 100, or use one of the alternate filing methods.
If you are an employer doing business at more than one establishment (multi-establishment employer), you must file:
- a report covering the principal or headquarters office;
- a separate report for each establishment employing 50 or more persons;
- a consolidated report that MUST include ALL employees by race, sex and job category in establishments with 50 or more employees as well as establishments with fewer than 50 employees; and
- a list, showing the name, address, total employment and major activity for each establishment employing fewer than 50 persons, must accompany the consolidated report.
- The total number of employees indicated on the headquarters report, PLUS the establishment reports, PLUS the list of establishments with fewer than 50 employees, MUST equal the total number of employees shown on the consolidated report.
All forms for a multi-establishment company must be collected by the headquarters office for its establishments or by the parent corporation for its subsidiary holdings and submitted in one package. For purposes of this report, the term Parent Corporation refers to any corporation which owns all or the majority stock of another corporation so that the latter stands in the relation to it of a subsidiary.
For additional information about the EEO-1 Report, go to http://www.eeoc.gov/employers/eeo1survey/index.cfm.
The information in this article was obtained from www.eeoc.gov.